Change labels and the date format

Use this guide if you want different wording on your invoices, for example “Tax Invoice” instead of “Invoice” or “VAT” instead of “Tax”, or dates written as 30/01/2023. By the end, your invoices use your words and your date format.

Before you begin

• Labels and the date format are set per template. If you use several templates, change each one.
• A label you change is used in every language. If you send invoices in more than one language, see Choose your setup first.
• Labels can be up to 100 characters.
• Changing labels and the date format is on every plan.

Choose your setup

Use this	When
Labels in the visual editor	You want the same wording on every invoice from this template, in every language.
Automatic translation in Settings	You send invoices in several languages and want each one fully translated. Leave the labels blank so each language uses its own words. See Invoices in your customer’s language.
Editing one invoice	You need different wording on a single invoice. This needs the Pro plan. See Edit an invoice.

What customers will see

Your wording in place of the default labels on the invoice PDF, and every date on the invoice, such as the order date, issue date and due date, in the format you chose.

Change a label

1. Open your Shopify admin and click Invoice Falcon in the left menu.
2. Click Templates in the app’s menu, then click the template’s name.
3. In the Visual editor section, click Open visual editor.
4. In the editor’s sidebar, under Language & currency, click Labels.
5. Find the label. They are grouped under Document titles, Header fields, Line item columns, Totals and Other. Each field shows the default wording in grey.
6. Type your wording in the field, for example Tax Invoice in Invoice title or VAT in Tax.
7. Click Save changes in the bar at the top of the editor.

To go back to the default wording, clear the field and click Save changes.

A few labels only appear when the matching detail is turned on. For example, Tax included label and Tax excluded label appear once Show tax included/excluded label is ticked in Order total information. See Show tax details on invoices.

Change the date format

1. Open the visual editor on the template, as in steps 1 to 3 above.
2. In the editor’s sidebar, under Content, click Order information.
3. Under Order dates, open the Select date format dropdown and choose a format:
   • Jan 30, 2023 (default)
   • 2023-01-30
   • 30-01-2023
   • 01-30-2023
   • 30/01/2023
   • 01/30/2023
   • January 30, 2023
4. Click Save changes.

Which dates print is set by the ticks above the dropdown, such as Order date, Issue date and Due date. See Show order numbers, dates and tags.

Check your setup

1. Look at the preview on the right of the editor. It shows your labels and date format on a sample order.
2. Open a real order from Orders, click Actions, then click Print to check the PDF.

Troubleshooting

My new label shows in every language

That’s how labels work: a changed label replaces the wording in all languages. Clear the field so each language uses its own translation, and click Save changes.

A label didn't change on one invoice

That invoice has its own wording, set when it was edited, or its language was picked by hand on the invoice. Edit that invoice to change it. See Edit an invoice.

The label I want isn't in the list

Only the labels listed can be changed in the visual editor. For any other text, edit the template’s code. See Edit a template’s HTML and Liquid code.

The template won't save after I changed a label

A label is longer than 100 characters. Shorten it and click Save changes again.

Dates still show the old format

Check you changed the template your invoices use, which is the default for Orders, and clicked Save changes. See Rename a template and set a default.

FAQ

Will new labels show on invoices I already sent?

Yes, the next time those invoices are printed, downloaded or sent, like any template change. A PDF a customer already downloaded doesn’t change.

Can I call my invoice a Tax Invoice?

Yes. Type Tax Invoice in Invoice title under Document titles, then click Save changes.

Can quotes and credit notes have their own titles?

Yes. Use Quote title and Credit Note title under Document titles.

Can I change PAID and UNPAID on the watermark?

Yes. Use Paid Watermark and Unpaid Watermark under Other. See Add a paid or unpaid watermark.

Can I ask the AI editor to rename labels?

Yes, on the Pro plan. Try “rename Subtotal to Net amount”. See Edit templates with AI.

Related guides

• Customize a template in the visual editor, for everything else in the editor.
• Invoices in your customer’s language, to translate invoices automatically.
• Show order numbers, dates and tags, to choose which dates print.
• Edit an invoice, to change wording on one invoice.